This post will help you to export IMAP Outlook to PST format by two possible solutions. Either use a free manual method or third-party OST to PST converter utility.
When IMAP Outlook is turned on then the files are stored into OST file format in the backend location.
Microsoft Outlook in the offline mode keeps storing the files in the backend as OST (Offline Storage Table) format. The data stored in the OST file format are updated into the server when the Exchange connection gets connected to the internet.
The advantage of OST file is that since the Exchange server gets crashed or breakdown due to any of the reasons then the data stored into OST file format remains unaffected. Such OST files can be used any time as they are available on the user’s system.
Export IMAP Outlook data file to PST format, you can use third-party OST Converter Software. It will help you to convert complete data without Outlook and Exchange server environment. Also, the utility enables you to export data into various other formats like PDF, EML, EMLX, HTML, MBOX, MSG, vCard, CSV, and many more.
The following are some of the reasons due to which the need arises to convert an OST file to a PST file becomes useful:
- If the Exchange mailboxes get deleted from the server
- Need to take backup of Exchange mailboxes
- When the Exchange Database Server becomes inaccessible due to server crash or data corruption
Methods in order to Export IMAP OST File into PST Format:
- Export IMAP Outlook to PST Format Using Third-Party Tool
- Convert IMAP OST to POP Outlook PST Manually for Free
Method 1: Convert IMAP OST to PST Format Using Software
The following are the steps to convert the OST files into PST files using the OST Converter Tool:
Step 1: – Download OST to PST Converter developed by SysTools and Install it on the Windows computer system. In the opened window, click on the ‘Add File’ button.
Step 2: – Under ‘Add File Option’, choose the option as ‘Select File’ and browse for the OST files using the ‘…’ button. Choose the OST files and then click on the ‘Open’ button. The source files path of OST files would be displayed in the textbox near the browse button. Choose the ‘Search File’ option and under ‘Search File’, click on ‘Search Selected Drive’ and choose the drive.
Then click on the ‘Search’ button. This would display all the OST files in all the drives. Then, click on the ‘Add’ button. Now all the OST files in the respective drive would get displayed. Then click on the ‘Add’ button. A pop-up window gets displayed as ‘Search completed successfully’. Click on the ‘OK button. Alternatively, you can choose the ‘Search All Drive’ option and click on the ‘Search’ button. You may click on ‘Quick’ scan to get faster conversion of OST files. If it does not work then click on ‘Advance’ scan mode for deep data conversion in case the files are highly corrupted.
Step 3: – Now, all the OST files would be displayed in the software window. You may preview each mail-in in different view modes such as Normal Mail View, Hex, Properties, Message Header, MIME, HTML, RTF, and Attachments.
Step 4: – Select the ‘Export’ button to migrate all the OST files into PST file format or select the ‘Export selected’ for the conversion of selected OST files. You can opt for any solution to export either complete data or selected data from IMAP Outlook.
Step 5: – Choose the export type as ‘PST’. Click on the ‘Advanced Settings’. Choose PST Split Option and mention the specific file size after which PST split happens. Choose Date Range Option, mention ‘Start Date’ and ‘End Date’. You may select the multiple date range and then click on the ‘Add’ button.
Select the Categories as desired which you want to export into PST file format. Then, click on the ‘Save’ button for changes to take an effect. In the previous window, click on browse to select the destination where the PST files will be stored. Check on ‘Maintain Folder Hierarchy’ and ‘Ignore System Folders’. Then, click on the ‘Export’ button.
Step 6: – Once the export is completed then a window pop up as ‘Export process completed successfully. It indicates that the software has successfully exported complete data from the IMAP Outlook OST file into PST format. Now you have a PST file which is created from the IMAP Outlook data file. You can easily access this exported PST file into any version of POP Outlook.
Manual Method to Export IMAP Outlook to PST Format
There are two manual methods in order to convert the OST files into PST file format. You can follow any of them, but make sure to have a backup copy of the IMAP Outlook data file. Because the manual method can result in data loss.
- Export mailbox data to PST file format
- Use ‘Archiving’ to save OST files into PST file format
Method 1: – Export Mailbox Data to PST file Format Manually
Login to Outlook using the same Exchange account that had created the OST files. This method requires Outlook and Exchange Server in an active state. If any of them not available then you cannot perform the below steps:
In order to create OST files into PST, follow the steps given below:
- Open Outlook using the Exchange account.
- Go to File>Open & Export and then click on ‘Import & Export’.
- Select ‘Export to a File’ and then click on the ‘Next button.
- Choose to create a file of type as ‘Outlook Data File(.pst)’ and then click on ‘Next’.
- Select the folder that you wish to export and then click on ‘Next’.
- Browse the destination location where you want to save the resultant PST files. Check the radio button corresponding to ‘Do not export duplicate items. Then, click on ‘Finish’.
Method 2: – Use ‘Archiving’ to save OST files into PST file format
The following are the steps to archive the OST files into PST format with just a few simple steps. If you are not a technical person then it might be tricky for you. If it is possible, you can take the help of a technically sound person.
The following are the steps to archive the OST files into PST format with just a few simple steps:
- Open Microsoft Outlook email application.
- Go to the ‘File’ section.
- Click on the ‘Options’.
- Now, go to the ‘Advanced’ section.
- Click on ‘Auto Archive Settings’.
- Browse for the location where the resultant PST files can be stored.
Limitations of Using Manual Method to Export IMAP Outlook to PST Format
- Results in loss of data during the conversion process
- Does not ensure data integrity and consistency
- May cause data corruption or partial loss of data
In the above blog, a brief on OST, the reasons to convert from IMAP Outlook (OST) into PST files and the suitable methods to do so have been discussed. There are manual methods and automated tools. However, the automated tool gives the best results with complete data conversion and data consistently without any loss of data.
I hope now you have the ability to answer, how to export IMAP Outlook data into PST format? According to experience, a user should opt for an automated solution to Convert IMAP OST to PST format.
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