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How to Choose the Video Conferencing Software for Your Business?

video conferencing software

Looking for a way to connect your remote workers? Fortunately, technology has graced us with some of the most amazing video conferencing tools that have the potential to deliver the end-to-end experience- something that audio conferences can never match. Read the below post to learn how to choose the right video conferencing software for your business.

Video conferencing has taken the concept of the virtual meeting to a whole new level, bringing everyone to the same table despite the distance- talking to them face-to-face as they are in the same room.

As with time the reliability and ease to use increased so have the number of organizations relying on it to connect the remote employees. Considering the ongoing change across the globe, businesses have started to look for relevant video conferencing software that can fill the connectivity gap left by the pandemic.

Before the pandemic, organizations used to allow only 20% of manpower to work remotely but as the circumstances changed making it completely impossible to operate from office space, organizations allowed their staff to work from home. Now, the demand to connect is at an all-time high.

What to consider while choosing video conferencing software?

Choosing the right video conferencing software is crucial for your organization. As more people have started to work from home, video conferencing has become a significant tool to connect everyone- something that audio cannot match for. When people interact through virtual conferencing, they can see the gestures, and facial expressions of others that helps them to stay engaged and focused during the meeting.

Moreover, organizations must know what to look for while searching for paid or free video conference software. Otherwise, they can end up investing the money in software that is ill-suited for the organizational needs and may end up causing more damage to market reputation. Here are some of the key considerations you need to take in your account while looking for video conferencing software:

Cost of the service

Perhaps one of the key considerations for most businesses is what this technology is going to cost them. As you may know, the cost is the reason why one out of four abandons his cart. When talking about conferencing tools, they charge as per the host, which means you need to pay for the host and others can join the meeting for free. Fortunately, there are some premium tools like Prysm Go that allow you to host free video conferences.

Before making the commitment, make sure you have gone through the annual costing, terms and conditions, and privacy policy of the company. In some scenarios, the worst thing a company does is purchase without planning and end up losing more than what they bargained for. Don’t repeat the same mistake.

Number of participants

The next thing you need to consider is how many people are going to sit through your meeting regularly. If you have a small circle, then consider buying a cheaper plan with a limited number of attendees. Moreover, if you have a large circle then, consider getting the ideal plan accordingly. Here, knowing the number of attendees can help you to plan ahead and save plenty of money.

Screen sharing

In virtual meetings, the screen-sharing feature plays an important role in keeping the participants engaged while keeping the meeting interactive. In higher-level meetings, there are points that cannot be described only verbally, you may need to present some figures and facts to prove your point, and screen sharing can be a handful in such scenarios. Prysm Go allows you to take your virtual lcd video walls conferencing to a different level with superior creation, collaboration, and presentation.

Mobile experience

The core objective of a video conference is to connect the remote employees and sometimes it also means connecting through smartphones. Therefore, it is important to aim for conferencing software that works on several devices including- tablets, PCs, and mobile phones to ensure all the participants can have a quality experience despite the device they are connecting through.

In the ending choosing the right video conference software that matches your corporate needs can be a daunting task. There are dozens of video conferencing solutions out there and if you clearly outline what you are looking for, then you may end up with the Prysm GO- one of the best video conferencing software launched by Prysm Systems. Visit the website today to learn more about it.

Before You Select a Visual Collaboration Platform, Ask Yourself These Questions

Once you’ve realized how important it is to invest in a digital workplace and have secured the budget you need to move forward with your plan, it’s time to begin looking for a collaboration solution to support this new way of work.

Ultimately, the goal is to bring your people, content, and technology together in a single, unified content-experience platform that promotes effective team collaboration. To get there, you’ll need to move beyond conventional collaboration applications, which typically include only file-sharing or chat, to a more comprehensive solution that includes visual collaboration. But with many new security operations center emerging, how can you decide which one best suits your needs?

My advice is to proceed methodically, paying special attention to factors such as enterprise readiness, flexibility, scalability, and ease of use. To help guide the process, here are eight key questions to answer as you gauge which visual collaboration platform is right for you:

There’s no doubt about it: Technology and mobility are transforming the way people work, and more and more companies use visual collaboration platforms as the cornerstone of their digital workplaces. Answering the questions above will lead you towards the visual collaboration platform that can best suit your needs and help you cut costs, improve employee satisfaction and drive better performance.

Will people use it?

A visual collaboration platform can’t help accelerate innovation, build teamwork, and boost revenue unless people use it. An intuitive, easy-to-learn interface is key, and the vendor should provide the education, training, and ongoing support your employees need to be successful.

  1. What is the total cost of ownership (TCO) and return on investment (ROI)? Keep in mind that a visual collaboration platform should not be just a technology solution, but an investment that will pay its way, lead to greater efficiency and contribute to the growth of your enterprise. It’s critical that you find a solution that will benefit multiple departments and offer concrete business results.
  2. Does it have augmented data visualization? One of the best aspects of a good visual collaboration platform is that it gives you the ability to view multiple pieces of information from many sources on screen simultaneously. This provides deeper insights into your data, helps you solve problems, and accelerates decision-making.
  3. How secure is it? If your industry requires a “behind the firewall” solution, it’s essential that the platform you’re considering can accommodate on-premise, as well as in-the-cloud, data storage. In addition, make sure your data will be backed up and always secure with a vendor who takes care of redundancy and disaster recovery.
  4. Does the platform offer anywhere, anytime, any-device access? Today’s “always-on” mobile workforce needs real-time access to content across a wide range of devices, from laptops, tablets, and smartphones to large displays in conference technologies rooms and auditoriums. Workspaces located in the cloud (public, private or hybrid) make access easy and convenient—which means your employees can make better decisions faster.

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