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How to Take Outlook Email Backup in PDF Document Format?

Are you stuck for searching a solution on how to take Outlook email backup in PDF document format? If your reply is yes. Then, you are landing at the correct digital platform.

Here in this article, we provide you the best comprehensive solution to bulk convert PST to PDF documents without loss of information.

Therefore, before going to the answer, let’s have a look on why we require to migrate Outlook emails to PDF file format.

Why We Need to Convert PST to PDF Format?

PDF files are easy to handle and manage, and it’s more secure than most other file formats. That is why files are converted to PDF file format from other formats. Let us understand in detail one such conversion – Outlook to PDF conversion.

  • PDF files are naturally very portable and can easily store the data, while PST files cannot be carried.
  • PDF files are platform-independent and can be opened on any device, but this is not possible with Outlook PST file format.
  • Password protects PDF files and protects your data in a secure way.
  • Other Microsoft Office products have a feature to store file data in Adobe PDF file format, but Outlook cannot save data as PDF.
  • Adobe PDF files are one of the best ways to represent documents in a well-managed way. It can be utilized on any operating machine independent of the OS on which it was originally generated.
  • PDF files support to use of multiple fonts with any size and length as well as the images which are embedded as the objects in it.
  • It successfully helps them to give evidences in more secured and safe formats.

Related Query

I have 2000 above emails which I had obtained from the Microsoft Outlook email program. These mails are contained in a file having a .pst file extension. Can I convert all my emails into PDF files using your software?

Sure, CubexSoft PST to PDF Converter software supports batch migration of multiple PST files to PDF file format with attachments. You only need to choose the folder having all emails and then the software instantly starts converting Outlook emails into PDF document file format without any problem.

Manual Ways to Move Outlook Data File Format to PDF Format

There are two ways to export the Outlook PST file to PDF file format – via Microsoft Print to PDF feature in MS Outlook email application and Adobe Acrobat plugin in MS Outlook application. Let us go through the steps involved in both these processes.

Note: It is suggested to take a backup copy of a PST file before performing the manual procedures discussed below –

Exporting Emails to PDF using Print to PDF Feature in Outlook

  1. Run Microsoft Outlook email program. Then, browse the required PST mailbox folder which you want to PDF.
  2. Get to File >> Select the Microsoft Print to PDF. Then check the preview of the selected emails and other settings, then click the print option.
  3. Now a dialogue box appears, namely Save Print Output As, which would open for providing the name and folder for the resulted PDF file.
  4. The exported emails will be stored on the specified destination path.

Converting Outlook PST Files to PDF via Adobe Acrobat Plugin

To perform the process to know how to take Outlook email backup in PDF, it is required the installation of the Adobe Acrobat Pro DC application on the machine.

  1. Open the MS Outlook application, hit on the Adobe PDF tab on the top menu bar.
  2. Now, select the emails from the mailbox folder, hit on the Selected Messages option to Choose to Create New PDF option in the drop-down list.
  3. Enter a file name and save the destination path. Then, press the Save to store the converted PDF file to the specified location.

Drawbacks of Manual Methods –

The free technique will be helpful when there are a few PST files. If you are having a lot of emails and you need to batch export multiple Outlook emails to PDF with attachments, then it is not possible with a manual process. Since it only permits saving a single email at a time, it wastes your important time in a one-by-one process. There is maybe a possibility of losing some important data also. So, it is suggested to go for an effective and reliable third-party CubexSoft Outlook Converter Tool.

Want to Perform PST to PDF conversion instantly? – Use this Software

From the above explanation, it is clear that both the manual solution requires the use of the installed Microsoft Outlook application, and one method even requires the installation of the Adobe Acrobat Pro DC application, which every user cannot afford. Moreover, the processes are monotonous, time-consuming, and less flexible. To overcome these limitations, there is an alternative solution – PST to PDF Converter.

PST to PDF Converter is completely free to download an application to export Outlook emails to PDF file format. It only needs the Outlook PST file for the conversion of selected items or folders to PDF file format along with the original metadata and properties. No need for Outlook email application installation for the migration process. The software migrates selected PST files or folders to the PDF file format automatically. It does not alter the structure of the mailbox items and works on all Windows Operating System versions. For the automated search of PST files on the system drives, a search option is integrated to protect migrated PDF files, a PDF password encryption option is also available to users.

Steps to Bulk Export Multiple Outlook Emails to PDF Format Directly

  1. Firstly download and install PST to PDF Converter software.
  2. Click on Add Files option and load the PST files by clicking Export Single File and Export Multiple Files.
  3. Then, take a preview of all loaded Outlook PST files by clicking on any email.
  4. After that, press the Export button to select the saving output format from the list and also choose the sub-options as per requirement.
  5. Now browse the destination path to save the converted PST files and click on the Convert button to start the process.
  6. After completing the process, the software show a message “Process Completed Successfully”. Then, click on the OK button to end the process.
  7. After all this, the software generates a conversion report summary in .txt file format.
Try Free Demo Edition –

Just download free PST to PDF converter software that allows to exports the 25 items from PST files to PDF file format. The free demo version is most supportive to get complete knowledge of how to take Outlook email backup in PDF before investing money, after checking the working process, users can grab this software to convert bulk Outlook emails to PDF with attachments without limitations.

The Concluding Words

This article explained an expert and reliable solution of how to take Outlook email backup in PDF without any issue. It supports batch save multiple emails hence reducing a lot of time and effort. If you are also looking for any such solution, then get it from here, CubexSoft PST to PDF Converter software. I hope that converting the Outlook emails into PDF in this way will solve the problem. This software comes with so many advanced and unique features for users to directly convert multiple PST files to PDF file format without Outlook.

Also, Read: https://www.articleritz.com/work-trends-in-the-post-pandemic-stage/

About Ritu Roy

Hey, I am Ritu Roy I like to share new ideas with online seekers. And always looking forward to understanding more things about technology, software, file migration processes, email conversion tools, and many more. Currently, I am sharing this new idea on the behalf of CubexSoft Tools Pvt. Ltd.

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