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Zoho Books Making Invoice & Expense Management Easy For Entertainment Industry

In entertainment industry thing happens at lightning speed. So does the administrative task. Therefore a single delay in invoice follow-up or failure to comply with the clients’ request to invoice modification can result in profit loss. Moreover, managing talents, their contracts to schedule, and payroll require similar vigilance. Only those companies who are operating manually can understand this hassle. Therefore, a reliable solution nowadays is automation.

Here in this article, two things are discuss first, the concern and problems associate with account management, especially invoice-related issues of the entertainment industry. Along with this, you will also find 05 ways that a Zoho Books application’s integration with Zoho CRM can serve as a one-stop solution for the pressing entertainment industry’s issues.

Problems Faced by Entertainment Industry

Managing talents’ schedules, contracts, and providing detail invoices with customize terms and conditions, keeping track of every active contract to about-to-expire contract, or reminding clients of pending receivable invoices are some of the essential issues cited by the entertainment industry’s account managers, who manually handle everything.

On top of sending reminders and following up on every invoice, managing payments to payable are also categorize among the entertainment industry’s top finance management bottlenecks.

And, the best part is Zoho Books provides exact solutions. Let’s get into the depths of this, and by the end of this article, you will have enough grasp on how Zoho Books works and benefits your organization. And help you in making an inform decision during the consultation session with Zoho Books Consultant for Zoho Books Training to Zoho Books implementation and integrations.

04 Salient Features of Zoho Books

  1. Invoice Automation and Customization

One of the most important features of Zoho Books is the freedom to create professional invoices either by using pre-built templates or creating one from scratch by inserting companies’ logos and images. In addition to this, the finance officer can automate recurring invoice generation and dissemination.

This means the user won’t have to waste hours in manual invoice generation, making minor invoice modifications, and tracking the status of every invoice. The user can also schedule reminders and follow-ups on invoice payments.

Let’s take an example. On a regular basis entertainment industry is require to send dozens of invoices to advertisement industries or simultaneously receive an invoice from vendors for payables. Hence, manual tracking of every payable and receivable becomes difficult and often results in overdue invoices.

Therefore, Zoho Books offers an automation feature that automatically tracks and organizes invoices in categories stated by the administering. At the same time, one can send a notification to the concern person so that everyone stays in the loop on the developments. This empowers the entertainment industry to focus on other tasks at hand than focusing on the mundane paperwork.

On top, Zoho Books integration with Adobe sign makes virtual contracts and invoice signing swift.

1. Estimate with right Expectation & Personalized Terms and Condition

Another pressing problem for the entertainment industry is sending estimates that contain not only accurate charges but also states certain terms and conditions that the clients and merchants had to adhere to. The clarity of the entire transaction process prevents future misunderstandings and unrealistic expectations from both sides since both parties agree to the terms and conditions before getting into the actual transaction.

For an instant, an entertainment company signed an agreement with the talent agency that aims to star the talent in an advertisement for a small role. They signed an agreement with mutual consent for the role. And, last moment the advertisement agency change their mind. What do you think will happen, who will pay the penalty fee, and how much fee

2. Set Payment Reminder

What do you think the most hectic thing is, receiving payment from the client on time or getting invoice approve? Both, right?

Yes, it is because one missed invoice or forgetting to follow up with clients can upset the revenue and schedule as well. Hence, in this quest, you can highly benefit from Zoho Books scheduling and automatic follow-ups. This is why you won’t miss any invoices and receive payment on time. Moreover, the reminder and follow-up also reduce the involuntary churn rate and failed payment. Last but not least, with instant reminders and follow-ups, the clients feel valued and thus increases the quality of experience.

3. Secure and Swift Payment

In addition to follow-ups and reminders, it also offers PCI compliant payment pages that are embedded on the websites and makes the online transaction secure. For a recurring payment, the data of clients are saved on the cloud. Thus the merchant can charge automatically as stated in the contract. This makes recurring payments and one-time payments a success.

Additionally, it makes expense management and tracking easy. Since everything is recorded online, the administrator or account officer can create comprehensive reports on the company’s expense, map profit, and create future strategies to combat breakeven or deficit.

Zoho Books Can Help You Stay On Top of Your Business

Techloyce know that good accounting has a major effect on the business as a Zoho Books Consultant. And, because each business is different, it’s critical that the software meets the needs of the organization. This is an area where we can be of tremendous assistance to you. We’ll be able to make a proposal, and a plan that we’re confident will fit your needs after extensively researching your business goals and operations with your personal Zoho Consultant.

We will continue the implementation with your approval. Throughout the process, we will communicate with you to keep you informed. Do not hesitate to contact your Zoho consultant or our support desk for Zoho Books if you feel that something needs to be modified. We are ready to assist you and adjust you.

Zoho Books is another great thing because you can integrate it with other business applications or solutions like PayPal, Authorize .NET, G Suite, and Zapier. And, of course, other Zoho business software can be integrated with that. We can integrate for you and provide you with a perfect business solution regardless of the app you have.

Zoho Books snaps the management of invoices and receivables

It’s expensive to have a designer create branded and personalized invoices.

Invoices are, however, fully adaptable with Zoho Books. It’s easy to add your own logo and fonts. Your bills look slim, polished, and good to go with just a few clicks.

Zoho Books also makes the payment for customers easy. You get your money sooner than later with multiple methods of payment, including cash, check, or payment over the web.

Set their invoices on a loop if you have clients that adore you and keep coming back. You won’t always have to create a bill manually anymore.

One of the easiest ways for a company to generate profits is to follow every last cheap moment. Zoho Books makes it so easy to track your time that your income increases by one hour.

You can create projects and create tasks within these projects by using Zoho Books’ project management system. Depending on their position and what they do, you can also assign tasks to some members of your organization.

Once projects and tasks have been established, watch check-out time for multiple projects – all at once.

You always charge your customers with accuracy and efficiency with the checking hours of your business.


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About Meamoona.Qadeer

Meamoona Qadeer is a digital media expert keen to learn and write about digital media, sales, and marketing, technological development, customer engagement, and retention. Along with smart tools, applications, and gadgets for business development.

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